Terms & Conditions

Young Scholars Circle™ Program Terms and Policies

This Program Terms and Conditions (this “Agreement”) is entered into as of the date of Client’s execution hereof (“Effective Date”) by and between Young Scholars Circle, LLC, a Virginia limited liability company (the “Company”), and the person signing below (“Client”), a resident of the address set forth above his or her name.

Execution of this Agreement is a condition of the Client’s participation in any or all programs, training, and events provided by the Company. 

Registered Programs 

Client hereby acknowledges and agrees that any or all Company classes, programs, materials, curriculum, and events which Client selects or otherwise registers for at any time (collectively, “Programs”) shall be subject to the terms and conditions of this Agreement, regardless of whether Client’s registration is conducted or submitted orally, in writing, online through Company’s web site, or via other electronic means.

 Payments

All tuition fees and other charges must be prepaid by the stated payment deadline or commencement date for the Programs ordered, whichever is earlier.  For Clients who renew every month, payments are due no later than the first day of each month. The payments can be made via a secure link on the Company’s website. (through Stripe).  Unless otherwise agreed by the Company, all payments must utilize the electronic check protocol via QuickBooks or the Company’s website.

No one will be accepted into a class until the requisite payment has been made. The safest and most convenient way to pay is through our website.

 Cancellation and Refund Terms

The Client may cancel a Program with no charge other than a 10% administrative fee at any time from making the reservation until two (2) weeks before the Program commencement date.

Cancellations within two (2) weeks of THE PROGRAM COMMENCEMENT DATE OR after the Program commencement date are not refundable IN REGARDS TO THE CANCELLED SESSION(S), EXCEPT ONLY UPON EXTENUATING CIRCUMSTANCES AND THEN ONLY WITH THE COMPANY’S PRIOR WRITTEN CONSENT, IN ITS SOLE DISCRETION.

Examples of extenuating circumstances include hospitalization of the Client or immediate family member for an extended period, a move out of the area, a serious injury to the Client or immediate family member, death of an immediate family member, or other unforeseen extenuating circumstances (i.e., flood or calamity-related) outside Client’s control that render the Client unable to participate. We will need full documentation of the reasons for cancellations.

TRANSFERS OF CLIENTS BETWEEN COURSES ARE NOT AVAILABLE WITHOUT THE COMPANY’S PRIOR WRITTEN CONSENT IN ITS SOLE DISCRETION.

Missed Sessions in Live Zoom Group Classes

All live Zoom class recordings will be uploaded on our student dashboards, accessible to all registered participants.  The student must watch the live Zoom class recording and do all the assigned homework to catch up with the missed lessons. We offer small classes and limited spots, so no refunds or pro-rate fees will be provided in cases of missed sessions.

Make-Up Sessions for an Extra Charge

Under a mutually agreed upon schedule by the teacher and student, a make-up session can be charged at $150 per hour, which is to be paid before scheduling the make-up session.  We cannot do home service.  For insurance and security purposes, all tutoring sessions must be at our office or through a live Zoom online class.

 Indemnity, Waiver, & Limitation of Liability

The Client hereby indemnifies and holds Young Scholars Circle, LLC, as well as its officers, directors, employees, owners, and agents, harmless from and against any claims, liabilities, losses, damages, and expenses (including attorney’s fees) arising from any claim that a student, teacher, tutor and/or any third party claim violated any rights or interests of such Client or inflicted any personal injury, property damage or monetary loss on or to Client. THE CLIENT HEREBY WAIVES AND RELEASES THE COMPANY AND AGREES TO LOOK SOLELY TO SUCH THIRD PARTY AND NOT TO THE COMPANY FOR ANY AND ALL CLAIMS OR REMEDIES ARISING HEREUNDER.

ALL COMPANY SERVICES ARE PROVIDED ON AN “AS IS / WHERE IS” BASIS, AND THE COMPANY HEREBY DISCLAIMS ANY AND ALL IMPLIED WARRANTIES RELATING THERETO, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE CLIENT HEREBY CERTIFIES THAT IT HAS DETERMINED THE PROGRAMS ARE SUITABLE AND APPROPRIATE FOR THE CLIENT’S NEEDS AND THAT THE TEACHERS ARE QUALIFIED TO CONDUCT SUCH PROGRAMS.

THE COMPANY’S LIABILITY HEREUNDER, REGARDLESS OF CAUSE, SHALL BE LIMITED TO THE FEES PAID BY THE CLIENT TO THE COMPANY HEREUNDER.

 Private Contracting of Teachers and Tutors of Young Scholars Circle

Clients are prohibited from, and hereby agree not to make or attempt to make, any private arrangements with the Company’s teachers and tutors for classes or programs outside this Agreement. Clients shall not undertake or participate in any activity that results in the payment of tuition, fees, or other payments to any person other than the Company for programs or training otherwise available through the Company.  Any tuition, including any payment(s), is under this Agreement’s terms and paid solely to the Company.

Proprietary Materials

All materials (program materials, instructions, syllabi, curriculum, work products, tests, documents, notes, student ratings, processes, and data) that have been created by or on behalf of Young Scholars Circle by test developers, curriculum writers, teachers, tutors, and past and current students that are used and administered in classes and workshops are the sole intellectual property of Young Scholars Circle, and all rights therein are hereby reserved by and for the Company. Clients and students are not allowed to copy and/or distribute any such materials to any other person or entity at any time during or after the termination of this Agreement.

Governing Law, Jurisdiction, and Venue

This Agreement shall be governed by and interpreted by the laws of the Commonwealth of Virginia without regard to principles of conflicts of law. For all disputes arising out of this Agreement, the parties irrevocably consent to the exclusive jurisdiction and venue of any state or federal court in the Commonwealth of Virginia. EACH PARTY IRREVOCABLY WAIVES ITS RIGHT TO A TRIAL BY JURY IN ANY SUCH ACTION. If the Company prevails in any such action, it shall be entitled to recover its costs and expenses from the Client, including attorneys’ fees.